If you have ever struggled with employee verification, you know how quickly it can become a tedious part of the hiring process.
One candidate may require several checks. Then come the follow-ups, waiting for updates, keeping track of different requests, and trying to find completed results when you need them. When you are verifying multiple candidates at once, keeping everything organised can become even more difficult.
This is where an online verification platform can make the process easier to manage.
CheckXtra, designed by 360Verify, gives organisations a central platform to start, track, and manage employee and candidate verification online.
Here’s how it works.
What Is CheckXtra?
CheckXtra is an employee verification web app designed by 360Verify to help organisations conduct and manage verification checks online.
Instead of handling each verification request separately, users can initiate checks, provide candidate information, monitor requests, and access verification results through the platform.
This gives organisations a more structured way to incorporate verification into their hiring process.
Who Can Use CheckXtra?
CheckXtra can be useful for organisations and professionals responsible for hiring or managing employee verification, including:
HR teams
Recruitment and talent acquisition teams
Recruitment agencies
Employers, founders, and business owners
Organisations conducting pre-employment checks
Whether you are verifying one candidate or managing multiple requests, the platform provides a central place to manage the process.
What Can You Verify with CheckXtra?
The checks you conduct will depend on the role, your organisation's requirements, and the information you need to validate.
Depending on your verification needs, checks may include:
Identity information
Address details
Guarantor information
Educational qualifications
Employment history
Professional credentials
Other relevant candidate information
The goal is to give hiring teams more information to consider before making an employment decision.
How to Conduct Employee Verification Online with CheckXtra
Once you have access to CheckXtra, the verification process can be managed through a series of straightforward steps.
1. Create an Account
Start by creating your CheckXtra account here and providing the required information.
Once your account is set up, you can access the platform and begin managing your verification requests.
2. Start a Verification Request
From the platform, initiate a new verification request.
If you are hiring one candidate, you can start an individual request. For organisations handling multiple candidates, CheckXtra can also support a more efficient approach to submitting verification requests.
3. Enter Candidate Details
Provide the required information about the candidate you want to verify.
Accurate candidate information is important because it helps ensure that the appropriate verification checks can be conducted against the correct details.
4. Select the Required Checks
Choose the verification checks relevant to the candidate and role.
For example, you may need to verify a candidate's address, guarantor information, or educational qualifications. The checks you select should reflect what your organisation needs to establish before making a hiring decision.
5. Submit the Request
Review the information you have provided, select the required checks, and submit your verification request.
Once submitted, the request can be managed through your CheckXtra account.
6. Track the Verification
You do not have to rely entirely on separate messages or manual follow-ups to keep track of your requests.
CheckXtra allows you to monitor your verification requests from the platform, giving you visibility into their progress.
7. Review Your Reports
Once the verification process is complete, you can access the available reports through the platform.
Your hiring team can then review the information alongside the other factors considered during the recruitment process.
How CheckXtra Can Simplify Your Verification Process
Employee verification can become difficult to manage when requests, updates, and results are spread across different channels.
CheckXtra brings key parts of the process together in one place.
With the platform, organisations can:
Start verification requests online
Manage individual or multiple verification requests
Select the checks required for each candidate
Track verification requests
Access completed results
Keep better visibility over the verification process
This can help reduce some of the manual work involved in managing verification and give hiring teams a clearer view of their requests.
Best Practices for Employee Verification
Having access to an online verification platform is only one part of building a stronger verification process. How your organisation uses it also matters.
Verify Before Making the Final Hiring Decision
Where appropriate, build verification into your recruitment process before a final employment decision is made. This allows the organisation to review relevant information before proceeding.
Match Checks to the Role
Different roles can carry different responsibilities and risks. Your verification process should reflect the requirements of the position rather than applying exactly the same checks to every candidate.
Provide Accurate Candidate Information
Ensure the information submitted for verification is complete and accurate. Errors or missing details can affect the verification process and may require additional follow-up.
Have a Process for Reviewing Results
Verification is more useful when there is a clear process for reviewing and responding to the information obtained. Define who reviews results, how discrepancies are handled, and when additional clarification may be required.
Keep Verification Organised
Maintain appropriate records of verification requests and results in line with your organisation's policies and applicable data protection requirements.
Start Verifying with CheckXtra
Employee verification does not have to be managed through scattered requests and manual follow-ups.
With CheckXtra, organisations can start verification requests online, select the checks they need, track their requests, and access results from one place.
Ready to conduct employee verification online? Start with CheckXtra.